Free proforma invoice maker

Fill it in like a regular invoice: your details, the client, the items and the tax. It states the price of a sale before it happens, with its payment terms. Download the PDF or send a link; once the sale is confirmed, “Create invoice” copies everything across.

No sign-up · No watermark · Your data stays on your device

Your details

Client

Items and amounts

Amount due$0.00

Your business

Proforma invoice

No. PF-2026-001
Bill to
—
Date
October 25, 2026
Amount due
$0.00
Due by November 24, 2026
Net 30
DescriptionQtyUnit priceAmount
Add a line to get started.
Subtotal$0.00
Total$0.00

Link to your document

Your client opens the document in their browser, can download it and pay if you added a payment link. Logos are not included in the link.

WhatsAppEmail

Tone

Nothing is sent automatically: the message opens in WhatsApp or in your email app.

WhatsAppEmail

Replace the due date?

Erase your data?

The draft, the document history, the address book (clients and items) and the settings saved in this browser will be deleted. This cannot be undone.

Erase the whole address book?

All the clients and items kept on this device will be deleted. This cannot be undone.

New document

The current document is saved in “My documents”. Your details and settings are kept; the client and the lines are cleared.

What a proforma is for

A proforma invoice sets out what will be sold and for how much, before the sale takes place. Businesses send one to ask for payment in advance, to let a client's purchasing team approve an order, or to prepare an import.

It is titled “Proforma invoice” and has its own number series, separate from your invoices: PF-2026-001, then PF-2026-002.

Getting paid up front

Under “Number and dates”, choose “Due on receipt”, Net 15, Net 30 or a date of your own: the document shows the amount due and its due date.

Under “Payment and notes”, add your bank details in “Payment details”, or paste an online payment link. The shared link then shows a payment button, and the PDF a QR code your client can scan with a phone.

From proforma to invoice

Once the sale is confirmed, open “My documents” and choose “Create invoice” next to it (it is saved there as soon as you download or share it). The invoice keeps the client, the items, the tax and the currency, with today's date, the next number in your invoice series and, under that number, “Proforma no.” followed by the proforma's number; the original stays as it was.

If the client has already paid part of it, give them a receipt and enter that amount in “Already paid (deposit)” on the invoice.

Look and branding

Under “Appearance”, pick one of three templates — Classic, Banner or Minimal — and an accent color. Add your logo under “Your IDs and logo”, and a stamp or a signature drawn with a finger or a mouse under “Stamp and signature”. Anything you create from this document later keeps the same look.

Sample proforma invoice: Acme Studio to Globex Corporation, two items, sales tax, amount due on receipt with a payment QR code.
Sample proforma invoice made with this generator (fictitious data).

Frequently asked questions

Proforma or estimate: which one should I send?

An estimate offers a price that the client may accept, with an “Accepted and agreed” box. A proforma follows a decision to buy and mainly asks for payment or prepares the order.

Can I use another currency?

Yes. Pick it under “Languages and currency”; amounts follow the conventions of the document's language.

Can I write it in two languages?

Yes. Tick “Add a second language” under “Languages and currency”: “Proforma invoice” and every other label print in both languages.

Where are they saved?

In this browser only. Each one you download or share goes to “My documents”, and nothing is sent to a server.